The Most Common Working from Home Problems and Virtual Office Solutions

Many people today want to shed the corporate environment in exchange for a more flexible option like working from home. This option often helps individuals achieve a better work/life balance and increases overall productivity and happiness with a job. However, working from home requires discipline and may pose potential problems, but there are solutions to them. Some of the most common work from home problems and ways to solve them include:

Too Many Distractions 

Probably the most lamented work-at-home problem that people cite is that it is too distracting. Professional office spaces usually attempt to maximize productivity, but this can be difficult to achieve if your main office is at home or in a coffee shop. Additionally, people may attempt to impose on your time more because they perceive you as not being as busy because you are not going to a traditional office environment. Virtual offices can allow you to focus on your work and schedule your time in an efficient manner so that distractions are kept to a minimum.

Not Being Taken Seriously 

Professionals may be concerned that they are not taken seriously if their business address is their home address or customers do not have a good point of contact for face-to-face meetings. Some people may associate people who work at home as not being serious professionals. These misperceptions can tarnish your professional reputation and make your credibility suffer. Virtual office space can allow you to protect your professional image. You can set up a professional phone number, business mailing address and a professional receptionist to answer calls dedicated to your business. You can receive many of the same benefits as you would by leasing professional office space at a fraction of the cost.

Lack of Technology 

While many tasks can be completed with a smartphone and a laptop, professionals may need access to more technology. They may need professional phone lines, fax service, printing service or mailing service options. These are not typical concerns for a person working in an office who may have access to a technical team who can set up and keep updated all necessary devices. Additionally, problems may arise with a person’s home Internet service or other technology and no troubleshooting team is available. A virtual office provides all of the technological needs of a startup or other business without charging the high overhead costs and technology investments that are associated with leasing office space.

Staying on Schedule 

Because work and personal lines may blur when working at home, a person may get behind schedule while trying to handle a multitude of responsibilities. Virtual offices can help professionals stay on track. A receptionist can help keep appointments. Structuring a routine in which a person sets specified office hours also helps professionals stay on track.

Lack of Space 

In a busy city environment, there may be minimal space to work. There may not be enough space in a home environment to place a desk, office supplies, devices and other work needs. There also may not be enough space to have meetings with clients. Virtual offices can provide the space you need.

The Top 5 Benefits of a Virtual Office


More and more professionals are seeking flexibility and the ability to work virtually.  Virtual offices meet this need, providing professionals with such benefits as:

Decreased Overhead  

Virtual offices allow professionals to work where they are without having to move into a traditional office space.  This allows them to avoid hefty expenses such as monthly rent or mortgage payments, utilities, staff pay, paid commute time and other common business expenses.  You can also save on technology costs since your employees may be able to bring their own technology to their jobs.  Saving on these costs helps you to increase your margins and profitability.

At the same time, virtual offices provide a more professional look.  You can work from home while having a legitimate physical business address.  If you need to meet clients in-person, you can use the conference rooms available from our A La Carte program at Alexa’s Workspaces.  This option allows you to have the professional appearance of a corporate office at a very affordable rate rather than having to pay for this convenience every single day.


Virtual offices allow you to work where and when you like.  You can work from home or wherever you have Wi-fi while our in-house staff takes care of all the tedious administrative duties.  At HAlexa’s Workspaces Offices Suites, we can handle some of the typical office-related tasks for you, such as answering calls, forwarding messages, copying, faxing, notarizing, mailing documents and other administrative processes.

Increased Productivity 

Because virtual offices allow professionals to work from the comfort of their own homes or any other secure location, workers are often more productive.  They do not have to spend hours stuck in traffic.  Many professionals prefer flex-work so they feel even more attached to their employer.  Turnover rates are often decreased when companies provide more flexible options, so productivity also realizes an increase due to happier employees and more seasoned employees that do not have to invest time in training another round of new employees.  Many employees prefer virtual offices and feel that this work arrangement instils trust in them and will likely work harder to prove this confidence is well-placed.

More Employee Options 

By allowing employees to work remotely, you can tap into worldwide talent.  By not being dependent on proximity, your business opens itself up to the potential of working with experts in the field, skilled independent contractors and prestigious employees who happen to be in other states or countries.  You can use a virtual office to set up a satellite office so that you can freely communicate with others around the globe.  Virtual offices also allow you to work with people from other countries and cultures.  Our offices hire bilingual staff who can help you communicate with your customers and clients in real-time.

If you would like to learn more about the many benefits that virtual offices provide, contact us at your convenience.  An account manager can explain what you have been missing.

Summer Ideas For Small Businesses


For some business, summer is the busiest time of the year. For others, however, the summer months mean a lull in client traffic, and a good time to do some yearly business housekeeping.

What can you do when business is slow to maintain an edge on your competitors? Many business owners take this time to update their social media with a fresh new look or re-brand an aspect of their company, or develop a new marketing approach geared towards summer months. Below are some popular ways to “summerize” your business efforts.

  • Post pictures of your clients enjoying the summer weather. This is especially useful if your business is associated with the outdoors, such as a sporting goods store or a travel agency. You can even share these pictures again on cold days to increase appeal for your company and have clients making plans to visiting you in the summer.
  • Social media is an excellent avenue for generating new clients and increased revenue for your organization. Take advantage of the extra time as a business owner to explore new social networks and expand your company’s fan base. Take the time to change all your profile pictures to seasonal summer ones to maintain a fresh image of the organization. Upgrade all your social media visuals to reflect your brand in the summer too.
  • Devise ways to increase client involvement with your company. Add buttons to your websites that allow for newsletter subscription, or add social media buttons on the sidebar to allow your clients to follow you on Facebook and Twitter. You can also offer perks to new subscribers such as free recipes from your cook book, or free monthly articles delivered to their inbox.
  • Take advantage of Yelp and other customer review-driven sites to draw in customers when business is slow. Offering one-time discounts or “check-in specials” is very appealing to new clients and might encourage some individuals to try your products or services for the first time. You can also offer discounts or free appetizers if customers write a review on the spot.
  • Businesses can also hold raffles or contests that draw clientele for the summer and encourage them to participate in events that give the company more exposure. Any time you engage the community in your company’s events, you gain a new audience and increase your company’s visibility in the community.

However you decide to revamp your company’s brand this summer, it should be exciting, fresh, and relevant. It is important to envision what your clients would like to see on social media so you can engage them in the most effective way possible.

























































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































Virtual Offices

Virtual Offices
There is no question that searching for a new office space can be a daunting and an
overwhelming task for any business owner. If you are not quite ready for a
traditional space, but still need some of the benefits that go along with professional
office space, then a functional and affordable option is to choose a virtual
workspace.  Alexa’s Workspaces, offers a customized solution for any of your virtual office needs, which will help you to expand and grow your business.

No matter what type or size of business you have, a virtual office offers a
number of benefits that are extremely helpful to most businesses. The majority of
amenities that we offer are the same ones that you would receive from a traditional
office space, at a fraction of the cost.
When you choose a virtual office from Alexa’s Workspaces, you will
have the ability to access your office no matter where you are as long as you have
an internet connection. This allows you to remove the restrictions that are created
by the traditional types of office space. When you take advantage of the virtual
office features that we offer then you can avoid any of the financial burden and
stress that goes along with any type of traditional office. We have the tools and
abilities that are needed to help expand your business. Some of the amenities that
you can utilize from Alexa’s Workspaces include:
• A prestigious business address;
• Services from an administrative assistant;
• Mail handling benefits;
• Services of a professional receptionist to call and forward calls;
• Access to meeting rooms and conference facilities;
• Scanning, copying and printing services.

Common Problems of a Home Based Virtual Office

In most cases, a new business owner will start out with a very limited budget, which is why a home based virtual office is usually the decision that most newbies will make regarding workspace. A virtual office is both cost effective and easy to manage, but it can be a perilous journey filled with challenges for both the business owner and their customers. Although a virtual office gives you the freedom of working from anywhere, it can be filled with distractions that can throw you off of your game if you are not careful and stay focused on the task at hand. Here are a few tips you can use to become more productive when working from your home based virtual office.

Working Early or Late

One of the first things you need to decide when working from a home based virtual office is when you will get the majority of your work done. If you are an early riser, then it makes more sense that you would get up early in the morning and try to accomplish the most in the early hours of the day. If you are a night owl, then burning the midnight oil may be just the thing you need to do to get your work done. You need to work during the time where you have the least distractions, so be sure to assess your best time to work and then act on it.

Develop a Schedule

Another very important part of working successfully from home is developing a solid schedule to follow on a daily basis. This will help you to stay focused and stay on track with the tasks you have at hand without falling behind. You need to work in your home based virtual office just as you would in a regular office setting because if you do not take it seriously, your customers will start to have doubts.

If you are in need of a quality virtual office, then look no further than Alexa’s Workspaces. We can offer you some of the same amenities that a regular office space has at a fraction of the cost.