fort lauderdale office space

Four Reasons to Rent a Furnished Office in Fort Lauderdale

Are you a freelancer looking to find executive office spaces? Are you starting a new business? Are you looking to set up a temporary office for your established business? In any of these situations (and plenty more), fully-furnished executive office suites offer a lot of benefits. Here are just a few reasons you should consider renting a furnished office space.

Instant Efficiency

With furnished executive office spaces, you walk into your office for the first time and hit the ground running. Finding office space can be a challenge to begin with, then once you find one you need to design and furnish the space. Instead, you can opt for executive office suites in Fort Lauderdale that come with all the necessary furniture, high-speed internet connection, phones, and everything else you might need. Imagine getting into your office, turning on your laptop on, and just like that, you are ready to do business. You will save yourself hours, and maybe even days, of playing interior designer.

Executive Office Suites Fort LauderdaleFinancial Flexibility

You usually have to sink quite a bit of money into an office in order to get it to a professional level. A good chair alone can cost upwards of a thousand dollars. Add a quality desk, file cabinets, and the usual office trappings to the list and, before you know it, you have spent several month’s rent money on furniture alone. Renting a furnished office in Fort Lauderdale is particularly advantageous if you are interested in a temporary space with a monthly agreement. Even with a small budget, you can have a high-end executive office space fully furnished and ready to go.

Designed by Professionals

You may know everything there is to know about the law, investing or accounting, but chances are interior design is not your strong suit. Still, you want to work in style, in a space with a professional aesthetic that your clients will react to positively. By renting furnished executive office spaces you can bypass hiring an interior designer. You can also put that expense, as well as what you would spend on furniture, towards months of rent.

One Less Thing to Worry About

You have a business to run. Setting up an office, designing it, finding the perfect furniture for it, and setting up internet and phone lines take up valuable time you can devote to your business. The right Fort Lauderdale executive office suites do all this extra work for you and free up your calendar for the things that really matter.

Executive Office Suites Fort LauderdaleFinding the right office space in Fort Lauderdale can be challenging, but luckily you have Alexa’s Workspaces on your side. We are a workforce solutions company that specializes in furnished, full-service office spaces. We also offer industry-leading amenities, including business coach consultations, networking opportunities, and more! Call our Ft Lauderdale offices today at (954) 745-5800 or our Hollywood offices at (954) 241-4200. We’re your first step towards a brighter, more profitable future.

virtual office

How A Virtual Office Adds a Professional Image for Your Business

The latest data from the U.S. Census Bureau reveals that more than 75% of American businesses are home-based! Whether you’re a startup, an independent professional, or an entrepreneur, you’re likely using advanced technological tools to remain close to your customers and be productive while saving money by working from home. To grow, though, you need your business to gain trust with your target market and to have a professional image. However, if you’re a small business, you probably can’t afford the high rent prices that a private office space in a high-profile building demand. It’s more cost-effective and convenient to work from home! So how do you solve this conundrum? The answer is a virtual office space. 

What Is a Virtual Office?

When it comes to a physical address for their business, home-based business owners and freelancers often face a dilemma. There are privacy and safety issues in using a home address as a physical business address, plus it just doesn’t look trustworthy or credible to customers. Yet, many small businesses either don’t require or simply cannot afford costly permanent office spaces.

Virtual Office SpaceVirtual office space allows you to have a physical address in a prime location and to take advantage of other office-related services without the overhead costs, meaning that you can work from anywhere while still having a professional mailing address that is not your personal residence. 

Virtual office spaces give you the advantage of providing your customers with a physical address and boosting your professional image, all without the financial burden. 

Benefits of a Virtual Office Space

Beyond gaining a premium business address, virtual offices also offer other potential benefits. Some virtual offices include services such as mail forwarding, signage services, copying and printing services, conference and meeting room rentals, and telephone answering. Many virtual offices even come with a virtual receptionist who can answer phone calls and take or redirect messages to you. All of these value-added benefits give you the professional image you need to grow your business at a fraction of the cost. 

A virtual office is also helpful when you’re trying to establish a presence in a specific location. For example, say that you’re actually based out of Atlanta but want to have a brand presence in Miami; simply, get a virtual office to virtually locate your business there. 

Private Office SpaceSince customers often gauge the size and value of your business and service by the address, virtual offices are a great option to gain a premium business address without the premium price. By still giving you the flexibility to work from anywhere, virtual offices allow you to have a professional image, gain legitimacy for your business, and also obtain some great bonus services. At Alex’s Workspaces, virtual offices are available on a month-to-month basis, with no set-up fees – just sign up and you’re ready to go. To gain a professional image immediately, call us at 954-745-5800 to sign up for your new virtual office.

customer experience

Customer Experience: From Your Office to Your Website & Beyond

Have you considered the experience your customers have when using your services? It’s often the deciding factor for whether they will return to do more business with you or leave a nasty review on your social media profile. And the small decisions you make in your daily operations can multiply those reputation-building moments.

To better prepare you for your company’s forthcoming growth, we will look at what customer experience is and offer practical advice for how businesses can improve their customer experience strategy in office, on their websites, on their social media channels, when taking calls and in every other element of their business.

How To Improve Customer Experience

In order to improve customer experience, you have to consider every part of the interaction between your customers and your brand. It may start outside of your traditional sales funnel and it should never end at the point of sale. A   will allow you to view the full scope of your customer’s view of your company by mapping out every touchpoint that new customers feel.

Also known as a customer journey map, these are a key tool for developing future products, campaigns, and protocols. From beginning to end of the journey, you should consider each step of a customer’s engagement with your business. This exercise will reveal insights for improving customer morale, sales and retention while reducing friction within your organization.

customer experience strategyCustomer Service vs Customer Experience

If you’re asking what is customer experience, you might be likely to confuse it with customer service. The difference between customer service and customer experience is simple: What we know as the customer is one just one part of any business. It is focused on supporting the specific needs of individual customers with a unique set of problems. That is not to be confused with customer experience, which is the sum total of the full customer journey. From start to finish, their full impression of your business, including the initial advertisement or recommendation that made them aware of your product or service, the first purchase they made and the eventual decision to return or cease the business relationship, is all a part of the customer experience.

Measuring Customer Experience

The great Peter Drucker told us, “If you can’t measure it, you can’t manage it.” Once you’ve mapped your customer journey, you can use metrics like Net Promoter Score (NPS) or Customer Satisfaction (CSAT) to measure and manage your progress over time. 

Net Promoter Score 

NPS is a common way to measure customer satisfaction because of its simplicity. NPS is found by asking customers: “How likely are you to recommend [business] to a friend or colleague?” They then rate your company from 0 to 10, 10 be

Responses are sorted into the following categories: Promoters (score 9-10), Passives (score 7-8), Detractors (score 0-6). To find your Net Promoter Score, subtract the percentage of detractors from promoters and apply results accordingly.

Customer Satisfaction

CSAT is the mean or average satisfaction score of customers for a given experience, typically measured by an automated survey that asks customers to rate an experience such as a product return, a customer care call or a password change through an auto-generated post-interaction survey. The scale can range from ‘Very Satisfied’ to ‘Not at All Satisfied’. CSAT is a favorite because it takes the immediate reaction of users’ to a product or service experience. 

improve customer experienceAverage Resolution Time

Average resolution time is the time it takes to completely resolve a customer issue, beginning from when the customer initially brings the issue to the attention of a representative and ending when the issue is completely resolved. This metric can also be called ‘Time to Resolution’, ‘Mean Time to Resolution’ and ‘Resolution Time’. It is usually calculated by analyzing a team’s overall average time to resolution of a group of cases within a specified timeframe.

Keep Your Eyes (And Ears) Open

Many companies rely solely on the aforementioned measures, but progressive businesses are increasingly using customer analytics techniques like customer satisfaction analysis, customer engagement analysis, and customer journey analytics to understand and improve CX,” according to The State Of Customer Analytics.

Stay flexible when considering your customer experience, looking at individual behavior segments for each customer experience metric you check. Also, don’t overlook anecdotal experiences from individuals or cult causes from niche customer groups. In most industries, the more unique and personalized you can make the customer journey, the better.

Are You Ready To Upgrade Your Customer Experience?

At Alexa’s Workspaces, we concentrate on our clients’ needs, so they can concentrate on growing their business. If you are looking for first-class amenities, as well as a fully-customizable and flexible space to suit your specific needs – look no further! 

Call 954-745-5800 today and see why, at Alexa’s Workspaces, we don’t have clients – only colleagues.

virtual meetings

Are You Using Virtual Meetings? You Should Be and Here’s Why

Meetings are key to keeping your workflow consistent and efficient. Whether you use short daily check-ins to stay on top of the dirty details, or extended weekly deep dives to catch everyone up on the bigger picture, you should consider using the latest technological breakthroughs to make your meetings more effective than ever before.

From remote productivity to vertically-integrated file sharing and communication apps, there are dozens of tech-enhanced business tools that are currently keeping industry leaders ahead of the pack. One simple, but often overlooked tool of the 21st-century entrepreneur is the virtual meeting. 

Virtual meetings offer freelancers, remote workforces, and even regular businesses a number of unique advantages when compared to traditional meetings (increased flexibility, enhanced productivity, etc.). We’ll examine these advantages and highlight how virtual meetings and virtual offices often go hand-in-hand.

What Is A Virtual Meeting?

According to Study.com, “A virtual meeting is when people around the world, regardless of their location, use video, audio, and text to link up online. Virtual meetings allow people to share information and data in real-time without being physically located together.”

virtual meeting roomA virtual meeting app can be anything from a conference call on a free web service to a video chat on your smartphone to a group text thread on Facebook or WhatsApp. Productivity apps like Trello, Asana, and Slack have emerged as popular hubs for business communication and project management, and some provide native text, audio and video chat features, or easy integration to popular platforms.

Whatever platform your company uses to connect is your virtual meeting room. Skype For Business, Join.Me, Zoom and Google Hangouts are all highly recommended for business meetings. But have you considered the advantages and disadvantages of virtual meetings well enough to know what elements you’ll need to build your perfect virtual meeting room?

Advantages Of Virtual Meetings

Increased Flexibility

The Internet has made the world smaller in a number of ways. And just as you can sell products around the globe on the web, you can also stay in touch with partners, employees, clients, and customers from anywhere using virtual meeting spaces. Time differences, long distances, and busy schedules are much easier to manage when you can hop on a quick digital conference.

Enhanced Productivity

Many offices have adopted Slack’s instant-messaging app because of the dramatic spike in productivity it causes. By eliminating the need for so many bulky email threads, drawn-out phone conferences and energy-consuming face-to-face meetings, virtual meetings spaces like Skype keep your time and energy focused on core business objectives.

what is a virtual meetingCost-Effective

EZTalks explains, “Virtual meetings are very cheap. All that is needed are Internet connection and professional virtual meeting software, which allows everyone to attend the meeting.” If you can operate virtually, there is no need to lease office space or even force employees to leave home to work. The costs that some companies are saving with this strategy would shock you.

Disadvantages Of Virtual Meetings

Impersonal

What is a virtual meeting missing that you can’t get from face-to-face meetups? Face-to-face feelings. 

Yes, interpersonal contact still goes a long way in business and leadership. Even EZTalk, a video-conferencing platform, admits, “Distractions by personal and work-related issues are more likely to happen during virtual meetings than face to face ones.” 

A boss or manager who is too far removed from the trenches can become out of touch. But as long as you use virtual meetings as a tool to maximize efficiency and not a crutch to avoid difficult moments or shortcut costs, everything should be good. 

Troubleshooting

WiFi-failures and mysterious bugs can paralyze productivity if you don’t have backups and contingency plans in place. Of course, meeting in person can have its hiccups as well. But as long as you don’t lean too heavily on either option you will find your internal communications flowing much more smoothly.

Are You Ready To Bring The Virtual Meeting Place Of Your Dreams To Reality?

At Alexa’s Workspaces, we concentrate on our clients’ needs, so they can concentrate on growing their business. If you are looking for first-class amenities, as well as a fully-customizable and flexible space to suit your specific needs – look no further! 

Call 954-745-5800 today and see why, at Alexa’s Workspaces, we don’t have clients – only colleagues.

productivity apps

Supercharge Your Productivity With These Six Apps

The backbone of any successful business is productivity. No matter how much vision, talent or resources your team is working with, nothing matters if you can’t produce results. And as depreciation, inflation and churn eat away at your companies equity daily, any bit of inefficiency will put your business at risk of falling behind the eight-ball long term.

Granted, in this digital world, it can be difficult to pull our lives out of the cloud and organize it into tangible goals and tasks. Thankfully, there has been an influx of user-friendly productivity apps that can help you organize your world without disturbing your inner peace. Here are some of the most effective and popular productivity apps and their benefits.

What Is A Productivity App?

Before we start our 2019 best productivity apps list, we should agree on what a productivity app even is. Top-ranked app CloudApp defines it as “any piece of software that makes your job easier and allows you to get more work done in less time.” We’ll take their word for it, as they’re trusted by over 3 million users and thousands of businesses including Uber. They also happen to be first on our list.

CloudApp 

CloudApp is a high-quality screen recording program that lets users record and share HD video, screen recordings, GIFs, screencasts, screenshots, and edited images. Developers, sales teams and marketers alike will find their workload getting lighter once they utilize the power of CloudApp.

productivity apps 2019

Whether you are a freelance designer, developer, software engineer, customer service rep, or a startup executive, you will find a use for this incredibly agile app. To top it all off, every file is saved in the cloud, and easily accessible via native Mac and Windows Apps. 

Trello

Trello lets users work more collaboratively, getting more done via boards, lists, and cards that enable an organization across devices. Prioritize your projects in a fun, flexible, and rewarding way and mold the perfect control panel for your team by integrating the apps you already use directly into your workflow. Compatible apps include Google Drive, Evernote, Dropbox, Slack and more. For flexibility and consistency, Trello stays in sync across all of your devices no matter where you are, allowing you to have fun collaborating remotely from home or while traveling.

Evernote

Evernote lets you type notes, add attachments, clip web pages and record memos all in one app. Then, you can organize your mental notes however you want. Users can notebooks, tags, or a powerful built-in search engine to find everything you need quickly at your fingertips.

You can also manage projects, take meeting notes, set reminders, and edit documents. Standout features include document scanning, PDF and document search and multi-device syncing.

With Evernote, you can literally take notes everywhere. and find information faster when you need it. With Evernote as your note-taking app, nothing falls through the cracks.

Slack

We couldn’t list the best productivity apps without mentioning the super-successful messaging app known as Slack. With a current valuation of over seven billion dollars after being founded in 2013, it’s one of the fastest-growing companies of all time. And with corporate clients like Target, Capital One, and Oracle using it faithfully, it doesn’t look to be going anywhere anytime soon.

best productivity apps

It’s the perfect email alternative for teams who don’t have time for messy threads and endless carbon copies. Quickly click and scroll through individual and group chats with team members and skip the time-consuming emails, phone calls, and personal visits. Users can also share documents, video chat, send GIFs and integrate with Google Drive, Dropbox, and SalesForce.

Hootsuite

Hootsuite has been one of the top productivity apps for years, and it continues to offer the best social media management toolbox on the market.

The app allows you to update your company’s Facebook, Twitter, Instagram, YouTube and LinkedIn pages from the same dashboard — without logging in to each individual platform. But the most valuable tool is its scheduling feature, which lets companies schedule social media posts months in advance.

ToDoist

ToDoist is the ultimate todo list app, helping over 10 million users get control over their lives. It can be used to manage personal tasks (write down notes and let the A.I. set updates to remind you of important dates and ideas) and you can also assign responsibilities throughout your team, talk about project progress, and monitor deadlines all in one app.

Feeling More Productive?

At Alexa’s Workspaces, we concentrate on our clients’ needs, so they can concentrate on growing their business. If you are looking for first-class amenities, as well as a fully-customizable and flexible space to suit your specific needs – look no further! 

Call 954-745-5800 today and see why, at Alexa’s Workspaces, we don’t have clients – only colleagues.