Amenities For Your Shared Workspace

Must-Have Amenities For Your Shared Workspace

What makes for a great shared workspace experience? Going beyond the basics to and combining the best features from the traditional office and the flexibility the 21st-century worker desires. 

For many of our members, choosing between a shared workspace and a traditional one is a no-brainer. While traditional spaces may have larger square footage and dedicated office spaces, shared workspaces offer unmatched amenities and services. 

If you or your business are looking to switch to a shared workspace, here are the 10 must-have amenities to look for in your new space:

  • Ultra-Fast Wifi. This, by far, is the number one prerequisite in a shared workspace. People will put up with less-than-perfect chairs, drink inferior coffee, and drown out noisy “office mates” with headphones. But slow or unreliable wifi is a definite deal-breaker. To ensure fast, reliable Internet connection, invest in quality IT services. 
  • Ergonomic Chairs. Since members will be spending most of their time working in your chairs, make sure they are adjustable, comfortable, and economical. Have a variety of seating options available so people can choose the best chair for their needs. 
  • Work Area Variety. Flexibility is one of the biggest benefits of a shared workspace, and that includes the type of work area. Some days work might require a quiet area or cubicle, other days may warrant sitting at a community table for a brainstorming session. Provide a range of workspace options including dedicated desks, single desks or cubicles, shared work tables, and standing desks. 
  • Call Areas / Phone Booths. Having a designated area to make and accept phone calls is two-fold: it allows members to have a private phone conversation without disturbing others and members don’t have to listen to a one-sided conversation in a shared space. 
  • Meeting Rooms. While not all members need access to a meeting room, but for those that do, this is an essential service. Meeting rooms can be for presentations, client meetings, group brainstorming, and interviews. They are also an option for longer phone calls if the designated call area is not a viable option. 
  • Dedicated Desks. A majority of members work from their laptop so their office literally travels with them. For members who require a specific set-up at their workstation (i.e. large or multiple monitors) or a secure storage area for work-related resources, dedicated desk works better fits their work needs. 
  • Engaged Community Manager. The community manager keeps your shared workspace running smoothly and fosters a sense of community. In addition, they greet members and visitors, answer the phone, give tours to potential members, and field numerous questions about the space. They also connect members, encourage new relationships, and strive to make the workspace experience the best for everyone.
  • High-Quality Office Equipment. State-of-the-art office equipment – including printers, scanners, and copiers – is essential in operating a fully-functioning shared workspace. Make sure you have a dedicated IT professional or team on-hand, as issues will occur with repeated and consistent use. You’ll want these resolved ASAP to keep your members happy and continuing to do business. 
  • Kitchen/Eating Area. Coffee and tea should be complimentary for all shared workspaces. As simple as it is, bottomless coffee (or tea) is a big perk and selling point of shared workspaces. A kitchen should also be available so members can store their lunch in the fridge, or make a meal and eat together in a dedicated area. 
  • Mail Service. A professional business address is a key feature, especially for new or start-up businesses. Depending on the workspace, there may be an actual mailbox or a locking file cabinet for mail storage. 
  • Recreational Area. Recreational outlets breed higher productivity. The best-shared workspaces have a rec area complete with nap rooms, gaming areas, and conversational couches to give members a place to relax, unwind, and bond with other members. 

Alexa’s Workspaces is the future of office spaces. We are proud to offer flexible, all-inclusive offices for a wide variety of professionals. Whether you’re a small business that functions with low overhead, a corporation looking for a new location, or an entrepreneur with a game-changing vision, we have the amenities and space you need for your business. 

Contact us at 954-241-4200 (Hollywood) or 954-745-5800 (Ft. Lauderdale) today and see why we don’t have clients – only colleagues.


productive meetings

A Cheat Sheet for Running Productive Meetings

Meetings can be a time, energy, and morale drain for employees and business owners alike, especially if they are unnecessary, or employees can replace them with shorter check-ins or virtual updates. Did you know there are a sacred handful of productive meeting tips that elite managers and leaders utilize to avoid meeting sickness?

A productive meeting can go a long way toward your growth. That new client, partner, or employee could be the key to breaking through to the next level of achievement for you and your team. However, what steps are you taking to ensure that your meetings run as smoothly as possible?

Over 70 percent of senior managers surveyed by the Harvard Business Review agreed that meetings are “unproductive and inefficient.” Respondents also said that meetings “keep them from completing their work,” “come at the cost of deep thinking,” and “miss opportunities to bring teams closer.” Research shows that meetings have become longer and more frequent in the past half-century. In the 1960s, executives spent less than 10 hours a week in meetings. Today, that number exceeds over 23 hours per week.

This blog will offer practical tips for holding more productive meetings, including a strategy on how to run a productive meeting and effective meeting strategies for small business owners.

how to run a productive meetingPlanning Makes Perfect

Agendas and time limits are no fun, but they provide the structure for productive and organized meetings. According to research, 63 percent of meetings start without an agenda, and a Microsoft study found that “unclear objectives, lack of team communication, and ineffective meetings” are the top time wasters that make workers feel unproductive, totaling a third of their average workweek.

Don’t Force It

Just because you have a standing meeting doesn’t mean you have to force it into your schedule, especially if you have nothing to contribute. Close meetings with a review of upcoming deadlines and set plans to follow up as needed. These sessions are for crucial communication, and if you have nothing valuable to discuss, then your time and energy are likely better spent elsewhere. Save the status updates for a messaging system like Slack.

When you stop forcing meetings, your clients and employees will appreciate the respect you’re showing for their time by not monopolizing their schedule. When it’s truly time to meet, your conversations will be more productive and flow more naturally.

Keep It Relevant

When you are in a meeting, try not to get distracted by small talk, outbursts, or confusion. Make sure everyone remains engaged and informed on the topic. Create an open atmosphere for problem-solving and collaboration. Daydreams and digressions are indicative of the level of engagement in a meeting, and it is a meter for how relevant the conference is for those attending. Meetings should engross employee attention, and if they are not, then there is a managerial issue.

productive meeting cheat sheetGo Virtual

The final component of your productive meeting cheat sheet is a new outlook on meeting spaces. Modern workspaces offer flexible options for renting an office for meetings or conferences. Scheduling meetings while on business trips is easier than ever, and for those who handle business from home, you can now get things done remotely without anyone knowing you’re still wearing pajamas. 

Another bonus of doing business in the 21st-century is the availability of countless productivity apps at your fingertips. This convenience means all you need is a smartphone to mix and match your ideal digital office suite. Whether you are video conferencing with a prominent client or maintaining a detailed text thread between teammates, there’s an app that will help you get it done right.

Ready To Get Your Meetings Running Right?

At Alexa’s Workspaces, we concentrate on our clients’ needs, so they can focus on growing their business. If you are looking for first-class amenities, as well as a fully customizable and flexible workspace to suit your specific needs, then look no further! Call 954-745-5800 today and see why, at Alexa’s Workspaces, we don’t have clients, only colleagues.

virtual meetings

Are You Using Virtual Meetings? You Should Be and Here’s Why

Meetings are key to keeping your workflow consistent and efficient. Whether you use short daily check-ins to stay on top of the dirty details, or extended weekly deep dives to catch everyone up on the bigger picture, you should consider using the latest technological breakthroughs to make your meetings more effective than ever before.

From remote productivity to vertically-integrated file sharing and communication apps, there are dozens of tech-enhanced business tools that are currently keeping industry leaders ahead of the pack. One simple, but often overlooked tool of the 21st-century entrepreneur is the virtual meeting. 

Virtual meetings offer freelancers, remote workforces, and even regular businesses a number of unique advantages when compared to traditional meetings (increased flexibility, enhanced productivity, etc.). We’ll examine these advantages and highlight how virtual meetings and virtual offices often go hand-in-hand.

What Is A Virtual Meeting?

According to, “A virtual meeting is when people around the world, regardless of their location, use video, audio, and text to link up online. Virtual meetings allow people to share information and data in real-time without being physically located together.”

virtual meeting roomA virtual meeting app can be anything from a conference call on a free web service to a video chat on your smartphone to a group text thread on Facebook or WhatsApp. Productivity apps like Trello, Asana, and Slack have emerged as popular hubs for business communication and project management, and some provide native text, audio and video chat features, or easy integration to popular platforms.

Whatever platform your company uses to connect is your virtual meeting room. Skype For Business, Join.Me, Zoom and Google Hangouts are all highly recommended for business meetings. But have you considered the advantages and disadvantages of virtual meetings well enough to know what elements you’ll need to build your perfect virtual meeting room?

Advantages Of Virtual Meetings

Increased Flexibility

The Internet has made the world smaller in a number of ways. And just as you can sell products around the globe on the web, you can also stay in touch with partners, employees, clients, and customers from anywhere using virtual meeting spaces. Time differences, long distances, and busy schedules are much easier to manage when you can hop on a quick digital conference.

Enhanced Productivity

Many offices have adopted Slack’s instant-messaging app because of the dramatic spike in productivity it causes. By eliminating the need for so many bulky email threads, drawn-out phone conferences and energy-consuming face-to-face meetings, virtual meetings spaces like Skype keep your time and energy focused on core business objectives.

what is a virtual meetingCost-Effective

EZTalks explains, “Virtual meetings are very cheap. All that is needed are Internet connection and professional virtual meeting software, which allows everyone to attend the meeting.” If you can operate virtually, there is no need to lease office space or even force employees to leave home to work. The costs that some companies are saving with this strategy would shock you.

Disadvantages Of Virtual Meetings


What is a virtual meeting missing that you can’t get from face-to-face meetups? Face-to-face feelings. 

Yes, interpersonal contact still goes a long way in business and leadership. Even EZTalk, a video-conferencing platform, admits, “Distractions by personal and work-related issues are more likely to happen during virtual meetings than face to face ones.” 

A boss or manager who is too far removed from the trenches can become out of touch. But as long as you use virtual meetings as a tool to maximize efficiency and not a crutch to avoid difficult moments or shortcut costs, everything should be good. 


WiFi-failures and mysterious bugs can paralyze productivity if you don’t have backups and contingency plans in place. Of course, meeting in person can have its hiccups as well. But as long as you don’t lean too heavily on either option you will find your internal communications flowing much more smoothly.

Are You Ready To Bring The Virtual Meeting Place Of Your Dreams To Reality?

At Alexa’s Workspaces, we concentrate on our clients’ needs, so they can concentrate on growing their business. If you are looking for first-class amenities, as well as a fully-customizable and flexible space to suit your specific needs – look no further! 

Call 954-745-5800 today and see why, at Alexa’s Workspaces, we don’t have clients – only colleagues.

renting conference rooms

Help Your Business Evolve by Renting Conference Rooms in South Florida

The way people do business has undergone a very large transformation over the past two decades. Today more people are running their business from the comfort of their home – according to data from the US Census, eight million people worked from home in 2017. For many day-to-day operations you may not need a traditional office and using the extra space you have in your home can be the perfect solution; however, there are instances when working from home can damage your business and could give people the wrong impression.

Impress and Dazzle Your Clientele

There is no doubt that receiving a potential customer in your living room will not give the same impression as meeting him or her in an executive office space, in a top-notch conference room with all the technology and amenities you will need to impress and dazzle your audience and turn a prospective client into a customer. Conference rooms are also good for other reasons besides client meetings, such as contract signing, networking events, potential employee interviews, brainstorming sessions, and employee training. 

Executive Office SpaceShared Office Spaces Can Cut Cost

The expense that comes with having such a space tends to be well beyond the reach of a smaller business and the investment simply cannot be justified. In response to this need, businesses wanting to have access to the best invest in shared office spaces. You can have access to an amazing space featuring every amenity you or your business would need for maximum efficiency. 

Some of these amenities include: 

  • Professional furniture
  • Whiteboards
  • Hi-speed internet
  • Professional on-site receptionists
  • Concierge services
  • Hot beverages
  • Audio and video conferences

With a cost-effective workspace, your clients and staff alike can enjoy all of these features while your business pays only a fraction of the cost. You use the space when you need it, you’re able to give the right impression when you have a meeting, and when you are done with the space, someone else can access it instead. This way, the costs are shared, but the benefits are essentially the same as if you owned the space all by yourself.  Having a cost-effective workspace that molds to your needs and does not break the bank will help your business evolve to the next level.

Shared Office SpaceVirtual Offices Give You Flexibility

Another option for a cost-effective workspace that offers conference rooms is a virtual office. Virtual offices are often available on a month-to-month basis with no set-up fees – just sign up and you’re ready to go! Not having any meetings next month and you don’t want to have the expense of an office? Not a problem. You can forgo having an office this month and get one again when you need it.  With virtual offices, you also have the power of having multiple locations without the added costs.

If you are looking for first-class amenities, as well as a fully-customizable and flexible space to suit your specific needs – look no further! Contact Alexa’s Workspaces today at 954-745-5800 today and see why, at, we don’t have clients – only colleagues.

events in fort lauderdale in 2019

The Top Fort Lauderdale Community Events in Spring 2019

Fort Lauderdale is an amazing place to work, live and play! At Alexa’s Workspaces, we love everything this city has to offer. Here are some of the top Fort Lauderdale community events in Spring 2019.

Fort Mardi Gras – March 2, 2019

Is there anything more fun than a Mardi Gras celebration? We can’t think of anything that captures the excitement and multi-cultural wonder Fort Lauderdale has to offer. Presented by Damn Good Hospitality, Fort Mardi Gras is a free music festival with something for the entire family! Full of authentic food, drinks, and live music, this celebration of all things New Orleans takes place at America’s Backyard on SW 3rd Ave at 4 p.m. on March 2. From there the party heads to Esplanade Park.

Feast on classic Cajun and Creole flavors with an impressive 1,000-pound crawfish boil presented by Shuck & Dive! Just some of the activities for the whole family include face painting stations, local craft vendors, and so much more. For more information, visit the Eventbrite event page.

Las Olas Wine and Food Festival – April 5, 2019

Presented in collaboration with Breakthru Beverage, New Amsterdam Vodka, Woodford Reserve, and the William Hill Winery, this year’s Las Olas Wine & Food Festival features not only five blocks of tasty treats and delicious wines from some of the nationally recognized wineries and top restaurants throughout South Florida, but also the American Lung Association (ALA) will be adding a breath of fresh air for the culinary inclined.

This year’s festival is the perfect way to learn more about our amazing city, as you walk down the iconic Las Olas Boulevard. As you enter each of the event’s “neighborhood tasting pavilion”, you’ll enjoy the best cuisine each area has to offer before strolling to the next “neighborhood”.

So, come along and help fight against the third-leading cause of death in the United States, and enjoy some great food and wine at the same time! For more information, visit the official event site.

Uptown 5K on the Runway – April 13, 2019

Like fitness and helping out charity? Then take flight at the Fort Lauderdale Executive Airport (FXE) at 8 a.m. on April 13th. The Uptown 5K on the Runway, hosted by FXE, is held in conjunction with the Trustbridge Hospice Foundation to raise money and fund the foundation’s services and programs.

Once the race on the airport’s runway (how cool is that?!) finishes, participants can head to the Urban Village for the post-race festivities, including live music and entertainment, food, drinks, and even a kid’s zone. This is a one-of-a-kind event that is fun for the whole family! For more information, visit the official event site at the Trustbridge Hospice Foundation’s website.

Fort Lauderdale is an Amazing Place for Business!

Fort Lauderdale is a great place to live and to work. At Alexa’s Workspaces, we know the benefits that a prestigious location in Fort Lauderdale can offer companies – that’s why we offer first-class executive suites and virtual offices in the heart of the city. Here, our tenants are like our family. Helping their businesses succeed is our number one goal. For that reason, we offer an unparalleled array of amenities, which can be tailored to suit their every need. Our clients can expect:

  • Conference rooms
  • 24/7 office access
  • Dedicated phone and fax lines
  • Professional and personalized call answering and forwarding
  • Security
  • Private gym and showers
  • FREE Shuttle service to Las Olas Blvd.
  • Parking for you and your clientele
  • Free coffee and tea service
  • Clerical assistance
  • Handling of mail (both domestic and international)
  • A dedicated local phone number
  • Notary services
  • Translation services
  • Courier services & MORE!

events in fort lauderdale in april 2019Looking for Office Space in Fort Lauderdale? Give Alexa’s Workspaces a Call Today!

If you are looking for first-class amenities, as well as a fully-customizable and flexible space to suit your company’s specific needs, look no further! At Alexa’s Workspaces, we concentrate on our clients’ needs, so they can concentrate on growing their business. Our virtual offices provide you with the power of multiple locations without the added costs! Virtual offices are also available on a month-to-month basis, with no set-up fees. Just sign up and you’re ready to go! Call us today at 954-745-5800 and take your business to the next level.

Connect More With Your Website Visitors

Tips to Connect More With Your Website Visitors

Website visitors have a limited amount of time to become engaged in your website. If your company’s message isn’t clear or resonate with the client, they may lose interest and move on to another company’s site that seems more inviting. Knowing a little consumer psychology might give you an edge over the competition when attracting new clients and retaining already existing ones. Below are some tips to help strengthen your connection with your website visitors.

Tell a story. Depending on what type of company you have, you might want to have a page featuring the history of your company or some personal information associated with your business. Are you using your grandmother’s secret recipe for your best selling cookies? Did you go into the travel business because of an inspiring trip you took during high school? Any information customers can relate to helps the client become more engaged and emotionally connected to your brand.

Complete product descriptions with success stories. Clients like to visit a company’s website to get more information about a product or service. In addition to a detailed and informative description, you might also want to add success stories suggesting how a product has successfully enhanced a person’s life. Consumers like to see how products or services will benefit them in the long run, especially if the customer is making a significant investment.

Replace your About Us page with a more personalized description. A company’s website usually features an About Us page letting the customer know a little background information on the company. One way to instantly appeal to your customer’s emotional connection to your organization is to give this page an element of human interest by calling it Our Story and elaborating on the company’s history, the people behind the company, or the inspiration behind the company’s purpose.

By entertaining your customers with stories that engage them and help create an interest in your products or services, customers are more likely to return and tell others about your organization.


Looking For A Virtual Office

Summer Ideas For Small Businesses


For some business, summer is the busiest time of the year. For others, however, the summer months mean a lull in client traffic, and a good time to do some yearly business housekeeping.

What can you do when business is slow to maintain an edge on your competitors? Many business owners take this time to update their social media with a fresh new look or re-brand an aspect of their company, or develop a new marketing approach geared towards summer months. Below are some popular ways to “summerize” your business efforts.

  • Post pictures of your clients enjoying the summer weather. This is especially useful if your business is associated with the outdoors, such as a sporting goods store or a travel agency. You can even share these pictures again on cold days to increase appeal for your company and have clients making plans to visiting you in the summer.
  • Social media is an excellent avenue for generating new clients and increased revenue for your organization. Take advantage of the extra time as a business owner to explore new social networks and expand your company’s fan base. Take the time to change all your profile pictures to seasonal summer ones to maintain a fresh image of the organization. Upgrade all your social media visuals to reflect your brand in the summer too.
  • Devise ways to increase client involvement with your company. Add buttons to your websites that allow for newsletter subscription, or add social media buttons on the sidebar to allow your clients to follow you on Facebook and Twitter. You can also offer perks to new subscribers such as free recipes from your cook book, or free monthly articles delivered to their inbox.
  • Take advantage of Yelp and other customer review-driven sites to draw in customers when business is slow. Offering one-time discounts or “check-in specials” is very appealing to new clients and might encourage some individuals to try your products or services for the first time. You can also offer discounts or free appetizers if customers write a review on the spot.
  • Businesses can also hold raffles or contests that draw clientele for the summer and encourage them to participate in events that give the company more exposure. Any time you engage the community in your company’s events, you gain a new audience and increase your company’s visibility in the community.

However you decide to revamp your company’s brand this summer, it should be exciting, fresh, and relevant. It is important to envision what your clients would like to see on social media so you can engage them in the most effective way possible.

























































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































meeting rooms

Qualities to Look for in Meeting Rooms

One of the best ways to conduct regular business with your customers is by finding an appropriate meeting facility to invite your guests into. Finding the right executive meeting space is one of the most important factors when it comes to conducting a successful business function for your clients. As a business owner, you want to be sure your clients are comfortable and impressed by their surroundings, and that you are making a good first impression with your business’s atmosphere.

In most cases, you will have a lot of venues to choose from, so the first thing you need to do is assess the needs you have and then look for the venue that fills those needs the best. The following are a few things to look for when looking for meeting rooms for your business functions with your clients.


One of the first things you need to look for when searching around for a meeting venue is a facility that has the size room that you want for the people you will be accommodating. By not getting the proper size venue, your meeting will start out on bad footing, which can put a damper on the entire proceedings. The last thing you want to have is not enough seating or a cramped room where everyone is uncomfortable. You need to make sure that any venue that you are considering has the room and furniture to accommodate the number of guests you are expecting.


Once you have located a venue of the right size, you’ll want to be sure that it offers the kinds of amenities you think your clients may need. This can vary with the size of a business and the types of clients that your business is attracting, but something as simple as comfortable seating, good lighting, coffee-making capabilities, or a vending machine can do lots to make a good impression during a meeting. 

shared offices ft lauderdaleLocation

Another important factor you need to consider when choosing meeting rooms for your business function is the location of the facility that you are choosing. You want to find a facility that is easily accessible for your guests and has ample parking so that they don’t have to walk many city blocks to the meeting. You can also find a location that is close to major travel hubs, such as bus stations, train stations, or airports, just in case you have customers coming in from out of town for your meeting. This will allow the location to be more convenient for them to find after a long flight or bus ride.

Alexa’s Workspaces Can Offer the Executive Accommodations You Need

At Alexa’s Workspaces, we can offer you the accommodations that you need for your meeting rooms. All of our facilities are equipped with state of the art amenities and are priced very reasonably. We offer the right-sized venues for young, growing startups, as well as more seasoned firms that have higher overheads. Check out all our available locations today and contact us at 954-745-5800 to reserve your space.