Amenities For Your Shared Workspace

Must-Have Amenities For Your Shared Workspace

What makes for a great shared workspace experience? Going beyond the basics to and combining the best features from the traditional office and the flexibility the 21st-century worker desires. 

For many of our members, choosing between a shared workspace and a traditional one is a no-brainer. While traditional spaces may have larger square footage and dedicated office spaces, shared workspaces offer unmatched amenities and services. 

If you or your business are looking to switch to a shared workspace, here are the 10 must-have amenities to look for in your new space:

  • Ultra-Fast Wifi. This, by far, is the number one prerequisite in a shared workspace. People will put up with less-than-perfect chairs, drink inferior coffee, and drown out noisy “office mates” with headphones. But slow or unreliable wifi is a definite deal-breaker. To ensure fast, reliable Internet connection, invest in quality IT services. 
  • Ergonomic Chairs. Since members will be spending most of their time working in your chairs, make sure they are adjustable, comfortable, and economical. Have a variety of seating options available so people can choose the best chair for their needs. 
  • Work Area Variety. Flexibility is one of the biggest benefits of a shared workspace, and that includes the type of work area. Some days work might require a quiet area or cubicle, other days may warrant sitting at a community table for a brainstorming session. Provide a range of workspace options including dedicated desks, single desks or cubicles, shared work tables, and standing desks. 
  • Call Areas / Phone Booths. Having a designated area to make and accept phone calls is two-fold: it allows members to have a private phone conversation without disturbing others and members don’t have to listen to a one-sided conversation in a shared space. 
  • Meeting Rooms. While not all members need access to a meeting room, but for those that do, this is an essential service. Meeting rooms can be for presentations, client meetings, group brainstorming, and interviews. They are also an option for longer phone calls if the designated call area is not a viable option. 
  • Dedicated Desks. A majority of members work from their laptop so their office literally travels with them. For members who require a specific set-up at their workstation (i.e. large or multiple monitors) or a secure storage area for work-related resources, dedicated desk works better fits their work needs. 
  • Engaged Community Manager. The community manager keeps your shared workspace running smoothly and fosters a sense of community. In addition, they greet members and visitors, answer the phone, give tours to potential members, and field numerous questions about the space. They also connect members, encourage new relationships, and strive to make the workspace experience the best for everyone.
  • High-Quality Office Equipment. State-of-the-art office equipment – including printers, scanners, and copiers – is essential in operating a fully-functioning shared workspace. Make sure you have a dedicated IT professional or team on-hand, as issues will occur with repeated and consistent use. You’ll want these resolved ASAP to keep your members happy and continuing to do business. 
  • Kitchen/Eating Area. Coffee and tea should be complimentary for all shared workspaces. As simple as it is, bottomless coffee (or tea) is a big perk and selling point of shared workspaces. A kitchen should also be available so members can store their lunch in the fridge, or make a meal and eat together in a dedicated area. 
  • Mail Service. A professional business address is a key feature, especially for new or start-up businesses. Depending on the workspace, there may be an actual mailbox or a locking file cabinet for mail storage. 
  • Recreational Area. Recreational outlets breed higher productivity. The best-shared workspaces have a rec area complete with nap rooms, gaming areas, and conversational couches to give members a place to relax, unwind, and bond with other members. 

Alexa’s Workspaces is the future of office spaces. We are proud to offer flexible, all-inclusive offices for a wide variety of professionals. Whether you’re a small business that functions with low overhead, a corporation looking for a new location, or an entrepreneur with a game-changing vision, we have the amenities and space you need for your business. 

Contact us at 954-241-4200 (Hollywood) or 954-745-5800 (Ft. Lauderdale) today and see why we don’t have clients – only colleagues.


productive meetings

A Cheat Sheet for Running Productive Meetings

Meetings can be a time, energy, and morale drain for employees and business owners alike, especially if they are unnecessary, or employees can replace them with shorter check-ins or virtual updates. Did you know there are a sacred handful of productive meeting tips that elite managers and leaders utilize to avoid meeting sickness?

A productive meeting can go a long way toward your growth. That new client, partner, or employee could be the key to breaking through to the next level of achievement for you and your team. However, what steps are you taking to ensure that your meetings run as smoothly as possible?

Over 70 percent of senior managers surveyed by the Harvard Business Review agreed that meetings are “unproductive and inefficient.” Respondents also said that meetings “keep them from completing their work,” “come at the cost of deep thinking,” and “miss opportunities to bring teams closer.” Research shows that meetings have become longer and more frequent in the past half-century. In the 1960s, executives spent less than 10 hours a week in meetings. Today, that number exceeds over 23 hours per week.

This blog will offer practical tips for holding more productive meetings, including a strategy on how to run a productive meeting and effective meeting strategies for small business owners.

how to run a productive meetingPlanning Makes Perfect

Agendas and time limits are no fun, but they provide the structure for productive and organized meetings. According to research, 63 percent of meetings start without an agenda, and a Microsoft study found that “unclear objectives, lack of team communication, and ineffective meetings” are the top time wasters that make workers feel unproductive, totaling a third of their average workweek.

Don’t Force It

Just because you have a standing meeting doesn’t mean you have to force it into your schedule, especially if you have nothing to contribute. Close meetings with a review of upcoming deadlines and set plans to follow up as needed. These sessions are for crucial communication, and if you have nothing valuable to discuss, then your time and energy are likely better spent elsewhere. Save the status updates for a messaging system like Slack.

When you stop forcing meetings, your clients and employees will appreciate the respect you’re showing for their time by not monopolizing their schedule. When it’s truly time to meet, your conversations will be more productive and flow more naturally.

Keep It Relevant

When you are in a meeting, try not to get distracted by small talk, outbursts, or confusion. Make sure everyone remains engaged and informed on the topic. Create an open atmosphere for problem-solving and collaboration. Daydreams and digressions are indicative of the level of engagement in a meeting, and it is a meter for how relevant the conference is for those attending. Meetings should engross employee attention, and if they are not, then there is a managerial issue.

productive meeting cheat sheetGo Virtual

The final component of your productive meeting cheat sheet is a new outlook on meeting spaces. Modern workspaces offer flexible options for renting an office for meetings or conferences. Scheduling meetings while on business trips is easier than ever, and for those who handle business from home, you can now get things done remotely without anyone knowing you’re still wearing pajamas. 

Another bonus of doing business in the 21st-century is the availability of countless productivity apps at your fingertips. This convenience means all you need is a smartphone to mix and match your ideal digital office suite. Whether you are video conferencing with a prominent client or maintaining a detailed text thread between teammates, there’s an app that will help you get it done right.

Ready To Get Your Meetings Running Right?

At Alexa’s Workspaces, we concentrate on our clients’ needs, so they can focus on growing their business. If you are looking for first-class amenities, as well as a fully customizable and flexible workspace to suit your specific needs, then look no further! Call 954-745-5800 today and see why, at Alexa’s Workspaces, we don’t have clients, only colleagues.

meeting venue

When a Meeting Venue Matters

In today’s world of remote work, you’d think that hosting a meeting is simple. It is, if your meeting is digital. But what happens when you have to meet in person? If you’re an entrepreneur or a small business owner, you might not have a dedicated office space with conference room facilities. You might even be working from home and holding face-to-face client meetings at your local coffee shop.

Having a Business Meeting at Your Local Starbucks Won’t Impress Clients

This is fine until you need to impress a prospective client, interview a great job candidate, or try to smooth out a misunderstanding with an already existing client. Maybe you simply have sensitive matters to discuss, and a public venue won’t cut it. In these cases (and many more), a noisy café won’t work. Not only can communication be awkward in such public places, but it can appear amateur or careless. In short, if you want to be perceived as trusted, professional, and legitimate, you need to find an executive conference room.

Conference RoomYou Need a Conference Room More Than You Think

Several other scenarios highlight the need for a professional meeting space. Here are just a few:

  • Negotiations – In a negotiation, the meeting venue is almost as important as the discussion itself. Any complications have the potential to derail a session and potentially put the final agreement at risk. Having a neutral setting can help put both parties on equal footing, promoting openness and operating in good faith.
  • Depositions – Depositions are a formal part of litigation that don’t take place in a courtroom. To make witnesses feel comfortable, having a neutral location is important. It can help attorneys ensure that the deposition is accurate and thorough.
  • Collaboration – While remote work and online collaboration tools are great, sometimes you just need to meet with your colleagues in-person. Maybe you need to brainstorm or work on a specific project. Maybe you simply need to touch base. A conference room is a great asset to help ensure a productive session.

Executive Conference RoomExecutive Conference Room Options

Luckily, using a business-ready conference room is easier than ever. An on-demand executive conference room, where you pay by the hour, is the perfect venue for hosting your business meeting.

These rented spaces are in a professional, upscale environment and are often affordable. They are also easy to reserve. Besides the basic furniture, they offer all the tools and technological capabilities you need, such as wireless internet, video conferencing, speakerphone capabilities, whiteboards, and more. By using a conference room for your client meeting, you can be assured that the critical aspects of communication are addressed. Several workforce solutions also provide concierge services, such as an on-site receptionist to greet your guests and hot beverages to offer them.

Choose Alexa’s Workspaces for Your Next Meeting

Are you ready to find a professional yet affordable conference room to have your next business or client meeting? Alexa’s Workspaces offer fully customizable services, as well as the flexibility to suit the needs of individual clients. If you’re looking for first-class amenities and flexible space to suit your specific requirements, contact us today at 954-745-5800 and see why, at Alexa’s Workspaces, we don’t have clients – only colleagues.

Connect More With Your Website Visitors

Tips to Connect More With Your Website Visitors

Website visitors have a limited amount of time to become engaged in your website. If your company’s message isn’t clear or resonate with the client, they may lose interest and move on to another company’s site that seems more inviting. Knowing a little consumer psychology might give you an edge over the competition when attracting new clients and retaining already existing ones. Below are some tips to help strengthen your connection with your website visitors.

Tell a story. Depending on what type of company you have, you might want to have a page featuring the history of your company or some personal information associated with your business. Are you using your grandmother’s secret recipe for your best selling cookies? Did you go into the travel business because of an inspiring trip you took during high school? Any information customers can relate to helps the client become more engaged and emotionally connected to your brand.

Complete product descriptions with success stories. Clients like to visit a company’s website to get more information about a product or service. In addition to a detailed and informative description, you might also want to add success stories suggesting how a product has successfully enhanced a person’s life. Consumers like to see how products or services will benefit them in the long run, especially if the customer is making a significant investment.

Replace your About Us page with a more personalized description. A company’s website usually features an About Us page letting the customer know a little background information on the company. One way to instantly appeal to your customer’s emotional connection to your organization is to give this page an element of human interest by calling it Our Story and elaborating on the company’s history, the people behind the company, or the inspiration behind the company’s purpose.

By entertaining your customers with stories that engage them and help create an interest in your products or services, customers are more likely to return and tell others about your organization.


Looking For A Virtual Office

Summer Ideas For Small Businesses


For some business, summer is the busiest time of the year. For others, however, the summer months mean a lull in client traffic, and a good time to do some yearly business housekeeping.

What can you do when business is slow to maintain an edge on your competitors? Many business owners take this time to update their social media with a fresh new look or re-brand an aspect of their company, or develop a new marketing approach geared towards summer months. Below are some popular ways to “summerize” your business efforts.

  • Post pictures of your clients enjoying the summer weather. This is especially useful if your business is associated with the outdoors, such as a sporting goods store or a travel agency. You can even share these pictures again on cold days to increase appeal for your company and have clients making plans to visiting you in the summer.
  • Social media is an excellent avenue for generating new clients and increased revenue for your organization. Take advantage of the extra time as a business owner to explore new social networks and expand your company’s fan base. Take the time to change all your profile pictures to seasonal summer ones to maintain a fresh image of the organization. Upgrade all your social media visuals to reflect your brand in the summer too.
  • Devise ways to increase client involvement with your company. Add buttons to your websites that allow for newsletter subscription, or add social media buttons on the sidebar to allow your clients to follow you on Facebook and Twitter. You can also offer perks to new subscribers such as free recipes from your cook book, or free monthly articles delivered to their inbox.
  • Take advantage of Yelp and other customer review-driven sites to draw in customers when business is slow. Offering one-time discounts or “check-in specials” is very appealing to new clients and might encourage some individuals to try your products or services for the first time. You can also offer discounts or free appetizers if customers write a review on the spot.
  • Businesses can also hold raffles or contests that draw clientele for the summer and encourage them to participate in events that give the company more exposure. Any time you engage the community in your company’s events, you gain a new audience and increase your company’s visibility in the community.

However you decide to revamp your company’s brand this summer, it should be exciting, fresh, and relevant. It is important to envision what your clients would like to see on social media so you can engage them in the most effective way possible.

























































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































Professional Meeting Spaces and More Efficient Meetings

Meetings can often be mind-numbing and inefficient if not held for the right reasons. It’s important to have clear goals and objectives before the meeting and to set up action items and who is responsible for what after the meeting. A recent article included some great ideas of what to discuss other than simply the status of current projects.

Other than organizational strategies to ensure that the meeting is productive and useful, it is suggested that you pay attention to underlying emotions and politics that may exist among participants depending on perspective of the meeting, personal agenda, level within the company, and response to leadership. Understanding these more nuanced aspects and paying attention to people’s interactions can lead to more productive meetings as well.

Finding the right space for your company’s next meeting is also important. Alexa’s Workspaces has fully equipped meeting rooms and work spaces to accommodate the needs of your business. Come see what we have to offer and experience our professional and welcoming office environment today! If you want more information regarding the benefits offered by professional meeting spaces, contact Hollywood Office Suites today. 

meeting rooms

Qualities to Look for in Meeting Rooms

One of the best ways to conduct regular business with your customers is by finding an appropriate meeting facility to invite your guests into. Finding the right executive meeting space is one of the most important factors when it comes to conducting a successful business function for your clients. As a business owner, you want to be sure your clients are comfortable and impressed by their surroundings, and that you are making a good first impression with your business’s atmosphere.

In most cases, you will have a lot of venues to choose from, so the first thing you need to do is assess the needs you have and then look for the venue that fills those needs the best. The following are a few things to look for when looking for meeting rooms for your business functions with your clients.


One of the first things you need to look for when searching around for a meeting venue is a facility that has the size room that you want for the people you will be accommodating. By not getting the proper size venue, your meeting will start out on bad footing, which can put a damper on the entire proceedings. The last thing you want to have is not enough seating or a cramped room where everyone is uncomfortable. You need to make sure that any venue that you are considering has the room and furniture to accommodate the number of guests you are expecting.


Once you have located a venue of the right size, you’ll want to be sure that it offers the kinds of amenities you think your clients may need. This can vary with the size of a business and the types of clients that your business is attracting, but something as simple as comfortable seating, good lighting, coffee-making capabilities, or a vending machine can do lots to make a good impression during a meeting. 

shared offices ft lauderdaleLocation

Another important factor you need to consider when choosing meeting rooms for your business function is the location of the facility that you are choosing. You want to find a facility that is easily accessible for your guests and has ample parking so that they don’t have to walk many city blocks to the meeting. You can also find a location that is close to major travel hubs, such as bus stations, train stations, or airports, just in case you have customers coming in from out of town for your meeting. This will allow the location to be more convenient for them to find after a long flight or bus ride.

Alexa’s Workspaces Can Offer the Executive Accommodations You Need

At Alexa’s Workspaces, we can offer you the accommodations that you need for your meeting rooms. All of our facilities are equipped with state of the art amenities and are priced very reasonably. We offer the right-sized venues for young, growing startups, as well as more seasoned firms that have higher overheads. Check out all our available locations today and contact us at 954-745-5800 to reserve your space.