Best Online Video Conferencing Solutions for Businesses

Due to the Coronavirus, many Americans have had to find an alternative way for face-to-face meetings. As a result, video conferencing software is more popular than ever.

Let’s be honest, seeing the person you are talking to is much more effective than just hearing their voice. Seeing facial expressions helps you tell the difference between a serious remark and one that’s supposed to be taken more jokingly.

Now with video conferencing software like Zoom, BlueJeans Meetings, Microsoft Teams, and GoToMeeting, you’re able to do that. All you need is a webcam or a mobile device and you’ll be set.

With many Americans working from home, and companies with employees working all over the world, companies are turning to video conferencing software. No matter how spread out employees are, these software are able to provide high-quality videos and full-featured collaboration tools.

Zoom
Zoom’s conferencing software allows people to meet one-on-one or in large groups. It also allows for companies to perform training sessions, webinars, and global video meetings. Zoom allows up to 1,000 participants at once, and as many as 49 HD videos on the screen at the same time.

Zoom’s free tier allows unlimited one-on-one meetings but limits group meetings to just 40 minutes and 100 participants. Paid plans begin at $15 per month per host.

BlueJeans Meetings
BlueJeans Meetings focus on instant connections. This software includes background noise cancellation and integrates with hardware-based conference room systems and enterprise applications like Microsoft Teams, Slack, and Facebook Workplace. The software also includes a wide variety of whiteboard and screen sharing tools, making this a great software for any meeting.

Once you’ve gone through your initial free trial, BlueJeans Meetings requires you to choose one of three plans, which can be billed monthly or annually.

If you are a small business or someone who plans to have meetings on an individual level, The Me plan is the plan for you. This plan allows up to 50 attendees and doesn’t include advanced features. The Me plan costs $16.65 per meeting host per month or $149 per year.

The My Team plan allows up to 75 attendees and includes 10 hours of cloud recordings per host. This plan is $19.99 per host per month or $199 per year.

The third and final plan is My Company plan. This plan allows up to 150 attendees and has unlimited cloud recordings and an assortment of enterprise-focus tools. It also requires a custom quote.

Microsoft Teams
Microsoft Teams is a feature of Office 365, and anyone can sign up for it. With Microsoft Teams, business owners have access to a full range of management, security, and compliance tools. It also allows team members to share files, schedule meetings, record meetings, and collaborate with one another. Up to 300 members are able to use Microsoft Teams at once.

GoTo Meeting
With GoToMeeting, team members are able to take notes in real-time, which are then embedded and saved in the meeting transcript. It also allows you to capture presentation slides from a meeting and share them in a PDF.

After a free 14-day trial. You will have to choose between the Professional, Business, or Enterprise plan. The Professional plan costs $12 per month and allows up to 150 attendees. The Business plan costs $16 per month and allows up to 250 attendees. The Enterprise plan allows up to 3,000 attendees.

Once you’re set up using video conferencing software to keep close with your team and customer, look to grow your business with our many options at Alexa’s Workspaces. We are the future of office spaces. We are proud to offer flexible, all-inclusive offices for a wide variety of professionals. Whether you’re a small business that functions with low overhead, a corporation looking for a new location, or an entrepreneur with a game-changing vision, we have the amenities and space you need for your business.

Alexa's Workspaces Fort Lauderdale

How a Fort Lauderdale Office Space is Staying Safe during Coronavirus Scare?

Coronavirus has taken the world like a pandemic. It initially started in China but has spread worldwide. It has become so much of importance because of no specific treatment. It is basically untreatable at the moment. But doctors are trying their best to find a cure and save mankind. Though we cannot treat coronavirus, there are preventions which we can adapt to ensure our safety and health. Coronavirus is well known all across Europe. Many people have died due to this ailment. In Florida, people are aware of the virus and are trying to take up the preventions in their daily routine life. Media and hospitals are playing a very important role in public awareness. As in Fort Lauderdale, the companies and office spaces have made the health of their employees a priority. Companies have made hygiene essential. However, it is not enough to secure yourself from the coronavirus. You have to take care of yourself by keeping this in mind that it is a very dangerous virus.

Alexa workspaces provide you with best workspaces in Fort Lauderdale. Fort Lauderdale is a prime location with beautiful beaches and boating canals. It is a tourist spot with many lavish hotels and restaurants. There are many beautiful places and mesmerizing locations in Fort Lauderdale which will astonish you. Fort Lauderdale is considered the best place for business dealings if you want to put an impression on your clients or customers. The beauty of the place will skyrocket your business. However, buying a permanent office at such a beautiful place can be heavy on your budget. If you are a small business you might not be able to meet with the expenses. But Alex workspaces brings you the finest quality Fort Lauderdale office spaces with reasonable rates. If you are a small business then switching to a virtual office would be your best option. It gives your office a mailing address of a high-profile location and is low on your budget. Finding a perfect Fort Lauderdale virtual office can be difficult but Alexa workspace is here to help.

Good Workplace

A good office place can improve the productivity of your business. It boosts up the morale of your employees. A good environment is cherished by everyone. There will be no one who wants to work in a run-down place. So the structure and ambience of the workplace matter very much not to just your employees but also to your clients. It helps in leaving a good impression on your clients. Also, a good environment gets your business deals done with ease. The employees can work in peace and with greater efficiency. But getting a good workplace in Fort Lauderdale is very expensive. Here comes the Alexa workplace. Office space rental Fort Lauderdale is very reasonable. The range of office space starts from a fine room for a small meeting to an attractive conference room with all the amenities. 

Proper Hygiene

The deadly ailments like Coronavirus do not have any treatment yet. We need to take precautions to make ourselves safe and healthy. It can be fatal to our health. It doesn’t just affect the patient but all the people around him. Therefore, it is necessary to put on a face mask and use proper hygiene methods. A good office place is the one which meets all the standards of hygiene and reduces the chances of ailments. It increases productivity as well as the quality of the environment. The use of disinfectants on the work table and glass cleaners kills off the germs. Fort Lauderdale office places keep this in view and adapt proper hygiene methods. Fort Lauderdale office places are clean. You won’t find a speck of dust. So the coronavirus won’t find its way in Fort Lauderdale.

Coronavirus Safety

The major precaution which we can adapt to save ourselves from the deadly coronavirus is the use of a face mask. The face mask is very important to prevent the virus from entering our body through breathing. The virus can replicate within minutes and produce so many of them. Each new virus can travel through the air and infect another person. However, with the use of face masks, we can reduce this risk. Another adaptation is the use of hand sanitizer. It has been proved scientifically that proper use of hand sanitizer has reduced the chances of developing coronavirus. The sanitizers kill off the virus thus, you can eat care-free. Also, the use of a face mask and hand sanitizer will improve the hygiene standards of your life. Take on these precautions if you value the lives of your family as well as yourself.

Virtual Office Importance

A virtual office has so many benefits. If you are a small business and cannot afford your own office, the virtual office would be your best option. Normally the entrepreneurs or freelancers have all the professional skills and work their best, but could not find customers due to lack of a good office. Without having your own office you cannot really attract traffic online. Clients gauge the value of your skills by your work as well. Many people find it difficult to contact you without a proper mailing address. Freelancers find themselves in a pinch in this situation. But with a virtual office, you can operate your business at home but still have a high-profile mailing address. You will attract more traffic online and your business will start to flourish. Alexa workspace can provide you with the perfect virtual offices Fort Lauderdale

Coronavirus may be an untreatable ailment but you can secure yourself with good hygiene and proper health standards. Fort Lauderdale Office spaces are very clean and hygienic. It also has a beautiful view, beaches and luxuries restaurants. Thus, it is a perfect place for business dealings and stuff. You can say goodbye to unending lease contracts and visit Alexa Workspaces. We will provide you with the best workplace you are looking for. Even if it is a virtual office, an office space, Coworking spaces, etc. We will provide you with all the amenities, high-speed internet and phone lines. So contact us now!

office rental

Tips on Adding Team Members

One of the first signs that a new small business is growing is the need for more team members, which is always a good thing. If you are searching for office spaces in Ft. Lauderdale or shared offices in Ft. Lauderdale, then you are also ready to add to your team.

Although hiring new team members is a plus, it does take your concentration and time in order to find the right candidate. In most cases, you will have plenty of applicants to choose from, so be sure to choose wisely in order to avoid a toxic work situation. The right hire can help take your business to the next level and it will boost morale around the office rental. Here are a few tips to use when you decide to bring on new team members to your organization.

office rentalDo Your Homework

One of the biggest mistakes that a new business owner can make is hiring a new employee out of immediate need because it usually means that they do not adequately review the applicants they hire. The best thing you can do is take your time and review each application and resume carefully seeing which applicant is the best fit for your company. The application you give the prospective employees should have a section where they can tell a bit about their work history and what type of work they feel most comfortable doing.

Be Clear

Another thing that you need to do when interviewing a prospective addition to your office rental is to explain in detail what the job will entail and what you will expect from them should they be hired for the position. This will help to avoid any misunderstandings in the future and it will establish ground rules in the first meeting you have with the prospective employees. If they are qualified for the job, but seem not to be a great fit, then do not try to force them into a position that will not be right for them.

Interview Very Carefully

Don’t expect to find the perfect candidate on paper. An employee’s strengths and weaknesses will not reveal themselves until you get them face to face. And even then, you have to ask the right questions to get a feel for how they will truly fit into your company’s ecosystem.

shared offices ft lauderdaleA resume and cover letter can only say so much. See if your employee is a good listener or quick thinker by throwing unorthodox questions at them. Make the interview feel less like a first date and more like a chance meeting. You already know they are qualified on paper. Take the interview time to feel out how they will truly fit into your company culture.

Call Alexa’s Workspaces So You Can Start Working

If you’re hiring new team members, you’re going to need more space for your growing team. At Alexa’s Workspaces, we offer you the office rental you need to get off to a running start to your business. We have spacious office spaces and great prices, which is usually what a new small business owner is looking for. If you’re searching for office spaces Fort Lauderdale, contact us today at954-745-5800  for the best info and deals so you and your new team can get to work.

small business project management software

Five Small Business Project Management Tools You Should Be Using

Missing a deadline can spell disaster for small businesses. Time is money, and our globalized world demands instant results with no regard for the laws of time and space. As a small business owner, you have no choice but to stay ahead of the curve when it comes to both time and technology. That’s why you need to utilize as many project management tools available on the market today as possible. Let’s look at some of the most popular small business project management tools and highlight their benefits for your business.

Small Business Project Management for Smart Entrepreneurs

No matter what small business project management software you’re already using, there’s always a newer or faster way to get the job done. These five apps have either stood the test of time or shot to the front of the pack thanks to great design, intuitive user experience, and intelligent innovation. This list encapsulates our choices for the best project management software for small businesses.

Asana

small business project management

Asana combines an elegant design with all the basic building blocks of a project management suite. Organize your tasks in whatever order you prefer, jump across multiple teams and projects with a quick swipe, and quickly locate crucial files with a powerful internal search engine and inbox.

Slack

Staying in touch is essential for small business ventures. Slack makes communication possible with your teammates regardless of where they are in the world. Send a digital high five by sharing one of the app’s built-in emoji expressions or share massive files in this tiny message app with just a few clicks. Why email when you can Slack?

Hootsuite

Social media is a substantial marketing tool for many companies looking to improve their small business project management. Instead of fumbling with passwords for multiple accounts and struggling to time posts so your followers can see them, get Hootsuite to experience the luxurious side of social media publishing. Track and target audiences, schedule posts months in advance, and easily toggle through accounts across multiple platforms.

Google Docs & Sheets

Most projects rely on text and numbers, and Google provides two incredibly intuitive apps for processing words and crunching data alongside your team. Share the same draft across multiple screens and co-edit in real-time with your teammates in Google Docs and Sheets. With detailed notes and highlighting functions, it’s easy to share feedback, export files, and get things done right the first time.

CloudApp

Media is the vehicle that moves information across the internet. Whether you are trading videos, photos, or audio clips, CloudApp makes it easy for your team to grab and exchange high definition files across various platforms and devices.

best project management software for small businessAccelerate Your Business with These Tools

Whether its Asana, Slack, Hootsuite, Google Docs, or CloudApp, these applications are integral tools for any small business to function more efficiently and effectively. Take advantage of these small business project management tools while operating out of Alexa’s Workspaces, where you can enjoy a flexible office space for a low cost when compared with traditional office solutions. 

Let us concentrate on your needs, so you can focus on growing your business. Call us at 954-745-5800 today to reserve a space and start using these tools to accelerate your team’s workflow. Remember, at Alexa’s Workspaces, we don’t have clients – only colleagues.

fort lauderdale office space

Four Reasons to Rent a Furnished Office in Fort Lauderdale

Are you a freelancer looking to find executive office spaces? Are you starting a new business? Are you looking to set up a temporary office for your established business? In any of these situations (and plenty more), fully-furnished executive office suites offer a lot of benefits. Here are just a few reasons you should consider renting a furnished office space.

Instant Efficiency

With furnished executive office spaces, you walk into your office for the first time and hit the ground running. Finding office space can be a challenge to begin with, then once you find one you need to design and furnish the space. Instead, you can opt for executive office suites in Fort Lauderdale that come with all the necessary furniture, high-speed internet connection, phones, and everything else you might need. Imagine getting into your office, turning on your laptop on, and just like that, you are ready to do business. You will save yourself hours, and maybe even days, of playing interior designer.

Executive Office Suites Fort LauderdaleFinancial Flexibility

You usually have to sink quite a bit of money into an office in order to get it to a professional level. A good chair alone can cost upwards of a thousand dollars. Add a quality desk, file cabinets, and the usual office trappings to the list and, before you know it, you have spent several month’s rent money on furniture alone. Renting a furnished office in Fort Lauderdale is particularly advantageous if you are interested in a temporary space with a monthly agreement. Even with a small budget, you can have a high-end executive office space fully furnished and ready to go.

Designed by Professionals

You may know everything there is to know about the law, investing or accounting, but chances are interior design is not your strong suit. Still, you want to work in style, in a space with a professional aesthetic that your clients will react to positively. By renting furnished executive office spaces you can bypass hiring an interior designer. You can also put that expense, as well as what you would spend on furniture, towards months of rent.

One Less Thing to Worry About

You have a business to run. Setting up an office, designing it, finding the perfect furniture for it, and setting up internet and phone lines take up valuable time you can devote to your business. The right Fort Lauderdale executive office suites do all this extra work for you and free up your calendar for the things that really matter.

Executive Office Suites Fort LauderdaleFinding the right office space in Fort Lauderdale can be challenging, but luckily you have Alexa’s Workspaces on your side. We are a workforce solutions company that specializes in furnished, full-service office spaces. We also offer industry-leading amenities, including business coach consultations, networking opportunities, and more! Call our Ft Lauderdale offices today at (954) 745-5800 or our Hollywood offices at (954) 241-4200. We’re your first step towards a brighter, more profitable future.

productivity apps

Supercharge Your Productivity With These Six Apps

The backbone of any successful business is productivity. No matter how much vision, talent or resources your team is working with, nothing matters if you can’t produce results. And as depreciation, inflation and churn eat away at your companies equity daily, any bit of inefficiency will put your business at risk of falling behind the eight-ball long term.

Granted, in this digital world, it can be difficult to pull our lives out of the cloud and organize it into tangible goals and tasks. Thankfully, there has been an influx of user-friendly productivity apps that can help you organize your world without disturbing your inner peace. Here are some of the most effective and popular productivity apps and their benefits.

What Is A Productivity App?

Before we start our 2019 best productivity apps list, we should agree on what a productivity app even is. Top-ranked app CloudApp defines it as “any piece of software that makes your job easier and allows you to get more work done in less time.” We’ll take their word for it, as they’re trusted by over 3 million users and thousands of businesses including Uber. They also happen to be first on our list.

CloudApp 

CloudApp is a high-quality screen recording program that lets users record and share HD video, screen recordings, GIFs, screencasts, screenshots, and edited images. Developers, sales teams and marketers alike will find their workload getting lighter once they utilize the power of CloudApp.

productivity apps 2019

Whether you are a freelance designer, developer, software engineer, customer service rep, or a startup executive, you will find a use for this incredibly agile app. To top it all off, every file is saved in the cloud, and easily accessible via native Mac and Windows Apps. 

Trello

Trello lets users work more collaboratively, getting more done via boards, lists, and cards that enable an organization across devices. Prioritize your projects in a fun, flexible, and rewarding way and mold the perfect control panel for your team by integrating the apps you already use directly into your workflow. Compatible apps include Google Drive, Evernote, Dropbox, Slack and more. For flexibility and consistency, Trello stays in sync across all of your devices no matter where you are, allowing you to have fun collaborating remotely from home or while traveling.

Evernote

Evernote lets you type notes, add attachments, clip web pages and record memos all in one app. Then, you can organize your mental notes however you want. Users can notebooks, tags, or a powerful built-in search engine to find everything you need quickly at your fingertips.

You can also manage projects, take meeting notes, set reminders, and edit documents. Standout features include document scanning, PDF and document search and multi-device syncing.

With Evernote, you can literally take notes everywhere. and find information faster when you need it. With Evernote as your note-taking app, nothing falls through the cracks.

Slack

We couldn’t list the best productivity apps without mentioning the super-successful messaging app known as Slack. With a current valuation of over seven billion dollars after being founded in 2013, it’s one of the fastest-growing companies of all time. And with corporate clients like Target, Capital One, and Oracle using it faithfully, it doesn’t look to be going anywhere anytime soon.

best productivity apps

It’s the perfect email alternative for teams who don’t have time for messy threads and endless carbon copies. Quickly click and scroll through individual and group chats with team members and skip the time-consuming emails, phone calls, and personal visits. Users can also share documents, video chat, send GIFs and integrate with Google Drive, Dropbox, and SalesForce.

Hootsuite

Hootsuite has been one of the top productivity apps for years, and it continues to offer the best social media management toolbox on the market.

The app allows you to update your company’s Facebook, Twitter, Instagram, YouTube and LinkedIn pages from the same dashboard — without logging in to each individual platform. But the most valuable tool is its scheduling feature, which lets companies schedule social media posts months in advance.

ToDoist

ToDoist is the ultimate todo list app, helping over 10 million users get control over their lives. It can be used to manage personal tasks (write down notes and let the A.I. set updates to remind you of important dates and ideas) and you can also assign responsibilities throughout your team, talk about project progress, and monitor deadlines all in one app.

Feeling More Productive?

At Alexa’s Workspaces, we concentrate on our clients’ needs, so they can concentrate on growing their business. If you are looking for first-class amenities, as well as a fully-customizable and flexible space to suit your specific needs – look no further! 

Call 954-745-5800 today and see why, at Alexa’s Workspaces, we don’t have clients – only colleagues.

Connect More With Your Website Visitors

Tips to Connect More With Your Website Visitors

Website visitors have a limited amount of time to become engaged in your website. If your company’s message isn’t clear or resonate with the client, they may lose interest and move on to another company’s site that seems more inviting. Knowing a little consumer psychology might give you an edge over the competition when attracting new clients and retaining already existing ones. Below are some tips to help strengthen your connection with your website visitors.

Tell a story. Depending on what type of company you have, you might want to have a page featuring the history of your company or some personal information associated with your business. Are you using your grandmother’s secret recipe for your best selling cookies? Did you go into the travel business because of an inspiring trip you took during high school? Any information customers can relate to helps the client become more engaged and emotionally connected to your brand.

Complete product descriptions with success stories. Clients like to visit a company’s website to get more information about a product or service. In addition to a detailed and informative description, you might also want to add success stories suggesting how a product has successfully enhanced a person’s life. Consumers like to see how products or services will benefit them in the long run, especially if the customer is making a significant investment.

Replace your About Us page with a more personalized description. A company’s website usually features an About Us page letting the customer know a little background information on the company. One way to instantly appeal to your customer’s emotional connection to your organization is to give this page an element of human interest by calling it Our Story and elaborating on the company’s history, the people behind the company, or the inspiration behind the company’s purpose.

By entertaining your customers with stories that engage them and help create an interest in your products or services, customers are more likely to return and tell others about your organization.

 

gadgets small business

Great Gadgets for a Small Business

Many new small business owners struggle with keeping up with the demand for balancing work life with their home life. For the most part, this balancing act can take a toll after a while if you do not have the proper tools for the job. There are so many different gadgets that you can get to help you balance your workload and make your life a lot easier and help your overall productivity. 

Taking advantage of technologically advanced tools can help you in your pursuit of finding that perfect balance between work and home. The following are a few gadgets you can use to your advantage to make life around your office rental a little easier and more manageable.

Smartphones

office spaces ft lauderdaleOne of the most popular and useful gadgets for a small business owner to use in their business is a smartphone, which can come in many different forms and types. Most smartphones have applications that are directly designed with the business owner in mind, and many business owners find smartphones particularly useful when traveling. All this means is that it can help you improve productivity and work efficiency. Higher productivity usually leads to higher sales and expansion of your operation to heights you never dreamed of. Instead of running from technology, you should embrace it and use it to enhance the way you do business.

Personal WIFI Hotspot

Another very helpful piece of technology that can help you with your business is a personal WIFI hotspot, which can be used to give you internet access no matter where you are. This small piece of technology can help you to check emails and do your work no matter where you may be, whether in your office, at home, on the road, or even in the air. You will be able to stay connected to your business at all times, which should help you improve productivity and customer service.

Charging Port

Your office space may be outfitted with electrical outlets, but many successful businesses require lots of office tools. Having charging stations with extra ports and wired or wireless charging capabilities can help ensure that all of your devices are fully charged and usable throughout the entire workday.

shared office space ft lauderdaleComfortable Seating

Spending all day at a desk can take its toll on your body. Outfitting your office space with comfortable and supportive seating can help reduce the amount of work your body has to do to maintain good posture. 

Call Alexa’s Workspaces for an Executive Office Space for Your Small Business

If you find yourself in the Fort Lauderdale area and need of a great shared office rental, then be sure to contact the staff at Alexa’s Workspaces. We have the accommodations that you need at the price you can afford. Contact us today at 954-745-5800 to reserve a space.