virtual meetings

Are You Using Virtual Meetings? You Should Be and Here’s Why

Meetings are key to keeping your workflow consistent and efficient. Whether you use short daily check-ins to stay on top of the dirty details, or extended weekly deep dives to catch everyone up on the bigger picture, you should consider using the latest technological breakthroughs to make your meetings more effective than ever before.

From remote productivity to vertically-integrated file sharing and communication apps, there are dozens of tech-enhanced business tools that are currently keeping industry leaders ahead of the pack. One simple, but often overlooked tool of the 21st-century entrepreneur is the virtual meeting. 

Virtual meetings offer freelancers, remote workforces, and even regular businesses a number of unique advantages when compared to traditional meetings (increased flexibility, enhanced productivity, etc.). We’ll examine these advantages and highlight how virtual meetings and virtual offices often go hand-in-hand.

What Is A Virtual Meeting?

According to Study.com, “A virtual meeting is when people around the world, regardless of their location, use video, audio, and text to link up online. Virtual meetings allow people to share information and data in real-time without being physically located together.”

virtual meeting roomA virtual meeting app can be anything from a conference call on a free web service to a video chat on your smartphone to a group text thread on Facebook or WhatsApp. Productivity apps like Trello, Asana, and Slack have emerged as popular hubs for business communication and project management, and some provide native text, audio and video chat features, or easy integration to popular platforms.

Whatever platform your company uses to connect is your virtual meeting room. Skype For Business, Join.Me, Zoom and Google Hangouts are all highly recommended for business meetings. But have you considered the advantages and disadvantages of virtual meetings well enough to know what elements you’ll need to build your perfect virtual meeting room?

Advantages Of Virtual Meetings

Increased Flexibility

The Internet has made the world smaller in a number of ways. And just as you can sell products around the globe on the web, you can also stay in touch with partners, employees, clients, and customers from anywhere using virtual meeting spaces. Time differences, long distances, and busy schedules are much easier to manage when you can hop on a quick digital conference.

Enhanced Productivity

Many offices have adopted Slack’s instant-messaging app because of the dramatic spike in productivity it causes. By eliminating the need for so many bulky email threads, drawn-out phone conferences and energy-consuming face-to-face meetings, virtual meetings spaces like Skype keep your time and energy focused on core business objectives.

what is a virtual meetingCost-Effective

EZTalks explains, “Virtual meetings are very cheap. All that is needed are Internet connection and professional virtual meeting software, which allows everyone to attend the meeting.” If you can operate virtually, there is no need to lease office space or even force employees to leave home to work. The costs that some companies are saving with this strategy would shock you.

Disadvantages Of Virtual Meetings

Impersonal

What is a virtual meeting missing that you can’t get from face-to-face meetups? Face-to-face feelings. 

Yes, interpersonal contact still goes a long way in business and leadership. Even EZTalk, a video-conferencing platform, admits, “Distractions by personal and work-related issues are more likely to happen during virtual meetings than face to face ones.” 

A boss or manager who is too far removed from the trenches can become out of touch. But as long as you use virtual meetings as a tool to maximize efficiency and not a crutch to avoid difficult moments or shortcut costs, everything should be good. 

Troubleshooting

WiFi-failures and mysterious bugs can paralyze productivity if you don’t have backups and contingency plans in place. Of course, meeting in person can have its hiccups as well. But as long as you don’t lean too heavily on either option you will find your internal communications flowing much more smoothly.

Are You Ready To Bring The Virtual Meeting Place Of Your Dreams To Reality?

At Alexa’s Workspaces, we concentrate on our clients’ needs, so they can concentrate on growing their business. If you are looking for first-class amenities, as well as a fully-customizable and flexible space to suit your specific needs – look no further! 

Call 954-745-5800 today and see why, at Alexa’s Workspaces, we don’t have clients – only colleagues.

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